CLINAQ Fellowship Cohort 1

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CLINAQ Fellowship Cohort 1

The AIM-AHEAD Clinicians Leading Ingenuity IN AI Quality (CLINAQ) Fellowship Program is recruiting mentors for Year 1 Fellows. This program is a one-year fellowship that seeks to operate in parallel with clinical practice to empower clinicians in the field of Artificial Intelligence/Machine Learning (AI/ML). By equipping a diverse cohort of clinicians with AI/ML skills and knowledge, the program will enhance the representation of diverse perspectives in healthcare technology.

Each fellow will be expected to undertake a research project that uses AI to address a specific challenge within their respective clinical fields. They will identify a problem, develop an AI-based solution, conduct the research, analyze the results, and report the findings. 

Learn more about the AIM-AHEAD CLINAQ Fellowship Program here: https://www.aim-ahead.net/call-for-proposals-year-3/aim-ahead-clinicians-leading-ingenuity-in-al-quality-clinaq-fellowship-program/#AwardeeResources/

CLINAQ Fellows will have the opportunity to select a mentor from the AIM-AHEAD Consortium to provide support and guidance throughout the 12-month program. The mentor should be an active investigator in the proposed research area and be committed both to the career development of the fellow and to the direct supervision of the fellow’s research. They must document the availability of sufficient research support and facilities for high-quality research and should have a successful track record of mentoring individuals at the fellow’s career stage. Where feasible, the recruitment of women, individuals from diverse racial and ethnic groups, and individuals with disabilities as potential mentors is encouraged, given their ability to serve as role models.

Mentors will be compensated $10,000 for their time dedicated to mentorship. Payment will be made in two equal installments of $5,000 each. The first installment of this professional fee will be paid mid-point of the program and the second at the end of the program.

Mentors will be chosen from a pool of AIM-AHEAD CLINAQ Mentor applicants. The AIM-AHEAD CLINAQ Mentor Application will be open from October 15-November 1, 2024. Once Mentors are selected, they will receive an official email notification from UNTHSC’s AIM-AHEAD office. The notification will specify next steps. All selected Mentors will be notified by November 8, 2024.

AIM-AHEAD Mentors

Eligibility Criteria for AIM-AHEAD Mentors:

  • Expertise in AI/ML 
  • Prior mentorship experience
  • Can come from different sectors such as industry, non-profit organizations, healthcare organizations, faith-based institutions, or academic institutions

Expectations for AIM-AHEAD Mentors:

  • Mentors will complete mandatory Human Subjects Research Training (e.g. CITI, PEERS, Mentis, PHRP, etc).
    • These trainings include (Biomedical or Social and Behavioral) “Human Research (Protection of Human Subjects)” and “Responsible Conduct of Research
    • CLINAQ Fellowship Administrators will guide all mentors on how to obtain these mandatory certificates
  • Mentors are expected to submit an IRB at their institution, receive an IRB Determination Letter (approval, exempt or not human subjects), and have their institution sign off on a Data Use Agreement (DUA) / DURA / other Institutional Data Agreements
  • Mentors will create and join all necessary platforms needed for the CLINAQ Fellowship (e.g. Google Classroom, SWB, AIM-AHEAD Connect, etc.)
  • Mentors will make time and effort commitment towards mentorship of the mentee
  • Mentors will facilitate access to expertise to conduct the work
  • Mentors will have monthly communication with mentees, and Institutional Mentors (if any), via Zoom, Teams Video, etc.
    • Mentors will attend mandatory monthly CLINAQ Fellowship Meetings
    • Mentors will attend CLINAQ Fellowship Monthly Mentors Check-In Meetings with Mentees
    • Mentors will have regular weekly communication (email, Connect, etc.) with Mentees, in addition to the Monthly Mentor Check-In Meetings
  • Mentors will provide mentees with field expertise and advice
  • Mentors will maintain consistent communication with the CLINAQ Fellowship admin team in order to prevent administrative delays in regulatory and data access
  • AIM-AHEAD Mentors will receive a stipend of $10,000 as allowed by their institutional policy

Terms and Conditions for AIM-AHEAD Mentors:

The Terms and Conditions include the benefits and responsibilities that the mentors agree to when they accept the AIM-AHEAD mentor role.

  • Mentors should have Ph.D., MD or equivalent qualification (such as PharmD., DNP, or Dr.PH)
  • Mentors must be able to submit a W-9 through PaymentWorks
  • Mentors should be associated with an organization (educational institution, private sector, community organization, etc.). Mentors cannot be individuals without an organizational affiliation
  • Mentors will have no conflict of interest with AIM-AHEAD. A conflict of interest would be individuals who are AIM-AHEAD CLINAQ Fellowship Stakeholders and current individuals who work with AIM-AHEAD Coordinating Center for the CLINAQ Fellowship
  • AIM-AHEAD Coordinating Center members selected as AIM-AHEAD mentors should consult with their institutions about COI and acceptance of payment
  • Mentors will be in good standing with their organization
  • Mentors cannot have mentees who are from the same institution/organization
  • Mentors will receive a $10,000 stipend benefits paid in two equal installments: the first installment at mid-year and the second installment at the end of the year
  • Mentors will adhere to AIM-AHEAD Coordinating Center policies, termination, non-compliant agreements, and these terms and conditions
  • AIM-AHEAD MPIs can participate as AIM-AHEAD mentors but will NOT receive the mentor’s stipend per NIH requirements

HOW TO APPLY:

  1. Go to https://connect.aim-ahead.net/program/p/CLINAQ1
  2. Click “Login to Get Started”

(You must create a new account as a “Mentor” if you do not have an account on AIM-AHEAD Connect)

  1. Now, you have landed in the AIM-AHEAD CLINAQ Fellowship Program. Click the “Apply to become a Mentor” button to apply to be an AIM-AHEAD CLINAQ Fellowship Mentor
  2. Complete the “Mentor Expertise Self Assessment” and click “Submit”
  3. Review the Terms & Conditions and click “Agree & Confirm”
  4. You have now completed your application to be a mentor for an AIM-AHEAD CLINAQ Fellow. If you are selected, you will receive an email from AIM-AHEAD Connect indicating that a fellow has requested mentorship from you. All selected mentors should be notified by November 8, 2024. Please make sure to check your Junk/Spam folder during this time.

Deadline to Apply: November 1, 2024

Questions:

Questions regarding the CLINAQ Fellowship Program may be directed to the CLINAQ HelpDesk (https://helpdesk.aim-ahead.net/ticket/create/CLINAQ).